South School PTO
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be South School PTO. The PTO is located at 1535 Everett Ave, Des Plaines IL.
Section 2: DESCRIPTION – The PTO is a not for profit organization that exists for charitable, educational, and scientific purposes.
Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at South School, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at South School through volunteer and financial support within the meaning of Section 501 (c)(3) of the Internal Revenue Code of 1986, or the corresponding section of any future Federal tax code.
ARTICLE II – MEMBERSHIP
Section 1: Membership shall be automatically granted to all interested parents and guardians of South School students, plus all staff at South School. There are no membership dues. Members have voting privileges, one vote per household.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD– The Executive Board shall consist of the following officers: President, Vice President, Secretary, and Treasurer. Officer positions can be shared. The School Principal, or his/her designee, is a voting member of the Executive Board.
Section 2: TERM OF OFFICE – The term of office for all officers is no more than 3 years, beginning immediately upon election, and ending upon officer election the following school year.
Section 3: QUALIFICATIONS – Any PTO member in good standing may become an officer of the PTO.
Section 4: DUTIES –
Executive Board – Develop the PTO’s annual budget, establish and oversee committees to conduct the work of the PTO, and help establish fundraising programs
President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, prepare agendas for official PTO meetings, and retain all official records of the PTO.
Vice President – Oversee the committee system of the PTO, assist the President and chair meetings in the absence of the President.
Secretary – Record and distribute minutes of all Executive Board meetings and all General PTO meetings, hold historical records for the PTO.
Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and hold all financial records.
Section 5: BOARD MEETINGS – The Executive Board shall meet monthly during the school year, or at the discretion of the President.
Section 6: REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY – If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term.
ARTICLE IV – MEETINGS
Section 1: GENERAL PTO MEETINGS – General PTO meetings shall be held to conduct the business of the PTO. Meetings shall be held monthly during the school year or at the discretion of the Executive Board.
Section 2: VOTING – Each member in attendance at a PTO meeting is eligible to vote, one vote per household. Absentee or proxy votes are not allowed.
Section 3 – QUORUM – Five (5) members of the PTO present and voting constitute quorum for the purpose of voting.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR – The fiscal year of the PTO begins August 1 and ends July 31 of the following year.
Section 2: BANKING – All funds shall be kept in a checking account in the name of South School PTO, requiring two signatures of the Executive Board and held at a local financial institution.
Section 3: REPORTING – All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. The PTO shall arrange an independent review of its financial records each year.
Section 3: ENDING BALANCE – The organization shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.
Section 4: CONTRACTS – Contract signing authority is limited to the President or the President’s designee.
ARTICLE VI – BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any PTO member. Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting. 2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII – DISSOLUTION
In the event of dissolution of the PTO, any funds lawfully available for distribution shall be distributed to one (1) or more qualifying organizations described in Section 501(c)(3) of the 1986 Internal Revenue Code (or described in any corresponding provision of any successor statute) which organization or organizations have a charitable purpose which, at least generally, includes a purpose similar to the terminating or dissolving corporation, the first of which being South School.
ARTICLE VIII – PARLIAMENTARY AUTHORITY
The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”
These bylaws were adopted on __08/14/15
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